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Jak rozmawiać z szefem o obowiązkach służbowych?

Too many job responsibilities. How do you talk to your boss about this?

Many people feel they have a lot of job responsibilities, but they don’t know what to do to change the situation. Find out how to talk to your boss to be successful at this point. Joanna Goku Korkzakowska, Certified Trainer and Personal Counselor advised her.

Many people work harder and for longer duration than they agree with their employer. This was the case before the pandemic, but it was especially felt during the SARS-CoV-2 pandemic. Telework or hybrid forced a change in the method of communication, as well as the need to reorganize not only business matters, family life, but also the apartment, so that it could function as a temporary office. All this made the line between work and family life dangerously blurred.

No wonder we feel tired, overburdened and overwhelmed with duties. Which – in the long term – will have consequences in the form of increased stress, constant fatigue, changes in the body’s performance to a permanent alert, and an unfavorable change in the body’s biochemistry. In such a situation, our creativity decreases, as does the efficiency at work, and it benefits no one, neither the company nor the manager, and most importantly, us.

Knowing that this is a losing position in the long run, it is time to move into a win-win situation. If you really feel the aforementioned consequences for your skin, this is our last call for rescue and peaceful solutions to be honest.

Contrary to appearances, the direction in which changes will be introduced does not only depend on the boss, epidemic, or other external circumstances. It depends a lot on us, on our position, and, in fact, on being able to look at the situation from a broader perspective. What should you do?

Change the way you think from “no” to “yes”

Usually, when the president gives us too many tasks, a firm attitude is recommended: have the courage to say “no”. However, in my opinion, it is better to communicate “yes”. Start with an inventory of your tasks (larger tasks) that your boss asked for. This will help him make the right choice. Yes, you read it right. You don’t have to make the decision, it’s your boss.

Choose one or two important tasks. No more, because it is not the purpose of letting your boss know about all of your professional responsibilities. When your boss gives you a new task, say you want to do it, then ask your boss to indicate the pre-assigned tasks:

  • You have to stop exercising, or
  • To whom should you pass them.

Emphasize that it takes time to complete, which is already maximized. The boss might not really remember the work he was previously assigned to and this is the time to remind him.

Don’t suggest putting off time for these tasks, because you want to reduce the number of responsibilities, not increase them. Do not suggest anything, do not explain yourself, persevere in silence. Just give your boss time to think.

Perhaps your boss will start asking you additional questions. He may ask what your priority is when you need support. Once he has all the information he needs, he will likely decide to suspend or delegate a task to someone else. Or maybe he will find it old.

What is a win-win situation?

If you don’t ask the question which tasks you have to give up due to an already busy schedule, the boss will usually think that you will accept it, because you always do. It happens that the manager comes up with an idea and without hesitation orders someone from the team to do it. The manager is also human and sometimes with the right questions, you need his help in analyzing the legitimacy of actions and ideas and setting priorities in his head. This is a win-win situation. What do you gain from that?

  1. You become aware of yourself, your needs, and your limits.
  2. You’re asking a question that opens a new perspective for you and your boss.
  3. You have more respect for yourself and possibly your boss.
  4. You help your boss rethink priorities, resources, and the legitimacy of actions.
  5. You are giving the information that you are open.
  6. You don’t refuse, you just want to implement the decision of the analyst manager.
  7. You mention other important tasks that the boss has ordered so that he can update his needs and the needs of the company.
  8. You respect your time, health and life, and this translates into a high quality of your work.

What do you do when activities overwhelmed us yet?

If you don’t have any new tasks but the old ones confuse you, talk to your boss as well. During the interview, say that you want to prioritize with length in mind and a desire to deliver work of the highest quality. Make an inventory of tasks with an estimated time to complete. This will help your boss see the scope of your work and possibly relieve you of the burden. Remember to prepare for the interview, and prepare for strong arguments. Don’t ask, don’t explain, let your boss think.

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If you have any questions or want to talk about a specific situation, write to me (Joanna Goku Korkzakowska). I will try to answer them in the next article.

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